Page numbers a… Customize or create new styles in Word (Microsoft) There currently exist a multitude of incompatible document file formats. This section contains requirements for formatting academic papers following theAmerican Psychological Association Publication Manual(APA) (5thed. Formatting refers to the layout of a paper and is an important tool for successful academic papers. Fundamentals of Engineering Technical Communications, Microsoft Word: Document Formatting Essentials, Six Tips for Better Formatting in Microsoft Word, A Design Procedure for Routine Business Documents (OWL), Customize or create new styles in Word (Microsoft), How to Simplify Word Document Formatting With Styles (TutsPlus), How to Use, Modify, and Create Templates in Word (PCWorld), Next: Chapter 10. The Create New Style from Formatting dialog opens. n. 1. Word sports five different types of styles, each customized to format a different document element in Word: Paragraph: The paragraph style contains both paragraph and text formatting attributes: indents, tabs, font, text size — you name it. A standard, professional font (e.g., Times New Roman, Cambria, Calibri) 4. Suppose that instead of setting each chapter heading's formatting individually, as shown above, we predefine all these rules in a style named "Heading 1". You can save yourself a lot of time and trouble by using styles and templates, which cause your document to follow predefined formatting rules. While this may seem complex at first glance, it is actually an easy-to-learn tool that affords a great deal of flexibility and consistency when authoring documents. In Apache OpenOffice, you can apply formatting to documents in two different ways. duff-johnson.com/2014/02/17/the-8-most-popular-document-formats-on-the-web They permit the creation of an automatic table of contents, numbered chapters, the setting of colors, insertion of symbols, and more. They work in all applications of Apache OpenOffice and help to significantly simplify formatting. A document file format is a text or binary file format for storing documents on a storage media, especially for use by computers. 11-12 pt. Keep Source Formatting (K) This option retains formatting that was applied to the copied text. Options include either of Wikipedia's own template-based Citation Style 1 and Citation Style 2, and any other well-recognized citation system. We need these headings to be displayed in a particular sans serif font. Born before the web to facilitate the exchange of hardcopy documents, PDF is the format people use when they need an electronic “hard copy” document. To a new user, it may seem easier to format a document directly, applying formatting only as needed. Formatting a document: direct formatting, styles and templates, Benefits of Styles Over Direct Formatting, Issue 52783 - change templates for a document, https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Formatting&oldid=243170, Right-clicking on the template in the list will also provide this option, Once a template is edited, if you open a document based on that template Apache OpenOffice will ask if you want to update the styles. Formatting marks are very important for creating clean, consistently formatted documents and they don’t show up in the final, printed document, plus you can turn them on or off as needed, so learn to use them to your advantage. How-To Geek created “Microsoft Word: Document Formatting Essentials,” a series of lessons on creating documents in Word. Good formatting is about maximising our chances at winning. Script, cursive, and pictorial fonts are prohibited. What is supported when I save a Word document in the OpenDocument Text format? Styles are named lists containing formatting attributes. Word has many built-in styles that can be modified and saved. Writing Common Professional Documents, Chapter 7. A style is a set of formatting instructions. Give the new character style a name. Formatting style includes things like where the paper's title and author's name will go, the spacing between lines, and how sources are cited in-text, among other things. Formatting refers to the layout of a paper and is an important tool for successful academic papers. 1. You can apply formatting directly or apply styles. However, this can be repetitive, and problematic when working with longer documents. After all, if the formatting is taking focus away from the content, it's not doing its job. Formatting involves specifying the font, alignment, margins, and other properties. Use the list formatting feature to ensure that the spacing and alignment are consistent throughout the doc. Once a style has been defined, it can be saved in a file called a "Template" for future use in additional documents. Additional line break between paragraphs 6. Word has an option to indent all lines in a paragraph except the first line. For Style type, choose Character. This option will maintain your hanging indent if the text or font size is changed. See the Additional Resources box below for links to more information on using Word effectively for formatting. Single or 0.15 line spacing, with no indentation on the first line of the paragraph 5. Designing and Delivering Presentations, Creative Commons Attribution-NonCommercial 4.0 International License. Overview of the general standards for document formatting and the importance of using consistent, clear formatting. You can create unique MS Word styles for a section of text called Character styles. Tips and resources for how to use Microsoft Word styles and templates to simplify formatting. Good formatting enhances readability, which means the document will be easier to understand, easier to remember and, ultimately, easier to score. For example, to change the font used for all chapter headings, we only need to modify the definition of "Heading 1". File → Templates → Save will save a copy of the current document as a template. Text formatting in citations should follow, consistently within an article, an established citation style or system. In Apache OpenOffice, you can apply formatting to documents in two different ways. More information on using paragraphs, sections, and characters within styles is detailed in “Six Tips for Better Formatting in Microsoft Word.”. The table below shows which Word features are fully, partially, or not supported in the OpenDocument (.odt) format. Note that when lists extend to more than one line, the text remains vertically aligned. Chapter 1. a) Use the Clear Formatting button to remove the Strikethrough effect. Select the text. The main f… In this way, the administration of document becomes much simpler. You can save yourself a lot of time and trouble by using styles and templates, which cause your document to follow predefined formatting rules. and character formatting (font, color, etc.). Styles can be used in all Apache OpenOffice programs with the exception of Apache Math. A well formatting document is consistent, correct (in terms of meeting any stated requirements), and easy to read. While thi… When handling important business topics, it may be tempting to format your document in a decorative and intricate fashion. o All document text with the exception of items embedded in figures must be black. For instance, business reports may require page numbers or a cover page, while a memo may require your company’s letterhead. Designing and Delivering Presentations, Appendix A: Technical Design Review Writing Guide, Exercise B: Adapting Word Choice for Audience and Purpose, Exercise C: Articulating Problems and Problem Scope in Context, Exercise D: Software Design Pitch Video Prep, Exercise F: Precision and Paragraph Organization, Exercise G: Logic, Cohesion, and the Bottom Line, Exercise I: Using and Explaining Graphics, Exercise J: Interpreting Graphs in Context. The template that a document is based on (for example, Normal.dotx), determines which styles appear on the Ribbon and on the Styles tab. Word has two basic types of Word document formatting styles: Paragraph Styles - They apply to a minimum of an entire paragraph, and contain paragraph formatting (alignment, indents, etc.) However, the key to effective formatting is to keep it simple, even if your document's subject matter is humongous and complex. All documents have standard built-in styles (for example, Normal, Title, Heading 1). With several types of business documents out there, remember that each one may have unique formatting needs. Each content guide demonstrates the general formatting you might see in a document of that type, but these are not complete templates for formatting. The formatting of a document is important regardless of the type of industry you are in but many people are still unaware of the simple basics. And while good formatting does make documents look better, good formatting is so much more than simple aesthetics. font in a consistent style throughout, including headers, footers, and visual labels 2. Under Save documents, in the Save files in this format list, click the file format you want to use by default. We also need these headings to be displayed in large, bold text, and centered on the page. Changing the font can completely change the look and feel of a Web page or document. definition that determines the document formatting options that are applied to characters or paragraphs Consider using templates or styles to make consistent formatting easier. b) Press Ctrl+Shift+n to return the formatting to the default font formatting for the document. The table below shows which Word features are fully, partially, or not supported in the OpenDocument (.odt) format. On your Ribbon, you will see drop-down menus for font … Managing Project Communications, Chapter 10. Engineering Your Writing Process, Chapter 3. Using the built-in features in Microsoft Word can help maintain proper formatting even when you need to make changes to your document. In 1993, the ITU-T tried to establish a standard for document file … 2. For example, you can use a style to make heading text large and bold. Using Graphics and Visuals Effectively, Chapter 5. It is likely that there will not be a style with exactly the characteristics you are looking for, but spending a few minutes to update the style will likely save time later by allowing you to easily add a Table of Contents, adjust Figure and Table labels, and move easily from section to section using the Outline feature. Save the template as a document using your desired file name, then begin editing and adding content. Using direct formatting, you select the text and click all the different formatting options. You can do so directly using menus and toolbars, or you can use styles and templates. Follow the formatting guidelines below to improve the accessibility of Word documents. See also: Styles on Apache OpenOffice Writer [[2]]. Some kinds of formatting may get lost in translation, but this should work for most kinds of documents. From the Style dialog, click New…. Writing in a Technical Communications Style, Chapter 4. A Design Procedure for Routine Business Documents (OWL) Word can also save files as Web pages, XML documents, templates, and more. Likewise, we can predefine the body formatting in a style named "Body Text" and apply this style to the body text of the document as necessary. What is supported when I save a Word document in the OpenDocument Text format? You should review these for what information should be included in headers, title pages, etc. ). This section contains requirements for formatting academic papers following theAmerican Psychological Association Publication Manual(APA) (5thed. The formatting applied … Explain what a formatting style is and why it is important for a document Identify and describe the types of formatting styles To unlock this lesson you must be a Study.com Member. This way, each time we come across text we want to make into a chapter heading, we can simply select "Heading 1" as its formatting. Word can also save files as Web pages, XML documents, templates, and more. How to Simplify Word Document Formatting With Styles (TutsPlus) Formatting refers to the appearance or presentation of your essay. Simple formatting allows the content itself to be the focal point while making your document easy to read and navigate. A font is a collection of alphanumeric characters that share the same typeface, or design, and have similar characteristics. Left-justified body text 7. Formatting Text. In a word processing program, you can format any text that you create. If formatting is not specified by your instructor, use the generally accepted standards for technical documents. Especially when combining work from multiple team members, details like slight differences in font size or line spacing are easy to miss, but these subtle inconsistencies detract from the overall professionalism of your document. Styles are very useful for generating a table of contents but that is but only one use for them. Insert section breaks: Dividing a document into sections lets you customize formats for a section's … Once you type your text on the MS Word window, it requires editing and formatting to give it a nice appeal.The best thing with Microsoft Word is that it highlights the quite obvious mistakes that you make, either typo, spellings or grammar related errors as you type. Formatting text in Microsoft Word involves tasks like bolding the text, italicising it, and changing the font and size. All page breaks should use the Page Break option within Word. Format your document style. Word documents may be appropriate to use in your online course if you need students to print or fill out the page. This page was last modified on 16 July 2018, at 10:08. You can do so directly using menus and toolbars, or you can use styles and templates. Document formatting is one of the most important elements in readability for end users. A plan for the organization and arrangement of a specified production. The change will then be reflected throughout our document. Section 1: Format Requirements for Font Size, Style, and Type and Spacing Font size, style, and type: o The font must be a standard style that is clear and readable. To a new user, it may seem easier to format a document directly, applying formatting only as needed. This ensures that proper spacing will be maintained regardless of changes to the surrounding text or file type. This allows for easy consistency across documents or projects. Define formatting. Formatting Font: Adjust the font settings. If the user changes one of the attributes of a style, then Apache OpenOffice automatically adjusts all document sections depending on the attribute. Another word for formatting is layout. Writing Common Technical Documents, Chapter 6. Most essays contain at least four different kinds of text: headings, ordinary paragraphs, quotations and bibliographic references. If you are unsure of how to use a feature or find yourself spending an excessive amount of time manually making formatting changes, don’t be afraid to Google how to do something. 14 pt font for section headings (and “Memo” or other document label within a header) 3. Portable Document Format (PDF) is a file format developed by Adobe in 1993 to present documents, including text formatting and images, in a manner independent of application software, hardware, and operating systems. It is possible to go further and set our preferred template as the default template for all documents. The user can therefore, for example, change the font type of all level one headers by means … Step 2: Change the style set. 11-12 pt. Entering this code inserts three paragraphs of text into your document. Sloppy formatting will reflect poorly on your abilities, and your audience may lose confidence in your message. ). Word is one of the most widely used programs in the world; there are many resources and tutorials online on how to use it. Some love their TIFF files, but those are pictures, not documents. To apply this formatting manually, we would need to set up the following formatting for each heading individually: At the same time, we want the rest of our text to be displayed in a smaller, serif font, as follows: While it is possible to accomplish this with direct formatting, two problems arise: consistency (remembering to use the exact same font size, font face, and alignment each time) and maintenance. Note that currently, if you say "no," the association of the document with that template will be lost. Formatting also makes information more accessible to the reader by creating and labeling sections (headings), highlighting key words or ideas (bold, italics, or lists), and making a good impression (professional look and feel, appropriate font choice for the document type). Here is how to enter random text into a document: Type the following code: =rand() Press Enter. Know that many similar formatting features are also available in Google Docs. Keep formatting consistent to minimize distractions and create a professional impression. In this lesson, we step back a bit and show you how styles can take the work out of creating a consistent look and feel that you can control from a central location rather than having to needlessly apply changes to each and every part. It’s the most common type of style. Templates will often use features to simplify adding tables, figures, and a table of contents. Basically, the mechanics of how the words appear on the page. A style is a set of formatting that is applied automatically to the document as you create and modify it. Format. The visual appeal of a document has an effect on the reader and how they perceive the information, so it’s important in any piece of writing or documentation to be concerned with its formatting. If a Word template is provided by your instructor, use it to create your document. font in a consistent style throughout, including headers, footers, and visual labels, 14 pt font for section headings (and “Memo” or other document label within a header), A standard, professional font (e.g., Times New Roman, Cambria, Calibri), Single or 0.15 line spacing, with no indentation on the first line of the paragraph, Page numbers at bottom right corner (starting the first page of the main text, i.e. The commands to perform all of these formatting tasks are found on the Home tab in the Font group. How to Use, Modify, and Create Templates in Word (PCWorld). There are two ways to format a Word document. If you've applied the formatting directly, you'll need to do a lot of work to fix this. A document is a written, drawn, presented, or memorialized representation of thought, often the manifestation of non-fictional, as well as fictional, content.The word originates from the Latin Documentum, which denotes a "teaching" or "lesson": the verb doceō denotes "to teach". PDF documents may be appropriate to use when the document is a form, historical document, or if the document is has a complex layout. This is where styles come in. We can use this template for a new document by selecting File → New → Templates and documents → Templates and double clicking on the needed template. Formatting is to make up the text or layout to display the word document to look beautiful. This panel is accessed through one of the following methods: You will then be presented with a large selection of options. Character: The character style formats only characters, not paragraphs. In other words, you create a document and changes you make are typically localized. Any style definition that is associated with the copied text is copied to the destination document. Many citation styles use hanging indents in the reference list. Document formatting refers to the way a document is laid out on the page—the way it looks and is visually organized—and it addresses things like font selection, font size and presentation (like bold or italics), spacing, margins, alignment, columns, indentation, and lists. Up until now, you’ve been learning about how to create documents and implement formatting bit by bit. You can create, edit, and apply styles to your document through the 'Styles and Formatting' panel. However, this can be repetitive, and problematic when working with longer documents. You can keep the original formatting, merge with the destination formatting, or paste just plain text. not the cover page or Table of Contents), Word’s Equation Editor should be used for all equations and calculations (see. “Document Formatting” section shows you how the heading and text would look if you pick one of the combinations there. Fundamentals of Engineering Technical Communications by Leah Wahlin is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License, except where otherwise noted. Unit 4: Principles of Business Document Production and Information Management 1 Understand how to prepare business documents 1.1 :Describe different types of business documents that may be produced and the format to be followed for each There are many different types of business documents that are used frequently and they each have a particular format. Page breaks and section breaks in Word are used for specific layout and are not required while writing or editing your… Many business, publishing and records-keeping applications require a reliable, flexible and capable analog for paper. For more information, see this bug report, "Liberation Sans, 16 point, bold, centered...", "Liberation Serif, 11 points, justified...", The 'Styles and Formatting' panel will appear, Open the 'Styles and Formatting' panel as an option through the Sidebar, Right click anywhere inside the 'Styles and Formatting' panel. It is not mandatory to use these features, but you may find them helpful, particularly for lab reports. The look of your HR documents does matter to professionals and does make a lasting first impression on prospective and existing employees. o Font size should be 11 or 12 point. Under Save documents, in the Save files in this format list, click the file format you want to use by default. A few standards that should be used in most lab documents, unless specified otherwise: 1. If a template is not provided, you can use a style to format your document. Now let’s see how easy it is to change the look and feel of the document just by changing the style set. d) All of the above are correct. Formatting is setting margins, tab positions, headers and footers for the entire document. Templates can be applied later, but it may be more difficult. Character Styles - They can apply to as little as one letter, and contain only character formatting. Different types of documents. When you apply a style, Word will format the text according to how that style has been defined. Suppose we've written a long report that is divided into chapters, each marked by a heading. Examples of XML-based open standards are DocBook, XHTML, and, more recently, the ISO/IEC standards OpenDocument and Office Open XML. Each of these combinations is called a “Style Set.” If you briefly hover over each style set, the formatting of your document will change to preview how it would look. To do so: Once the changes are ready, save the document as a normal document. Assignments may specify formatting requirements, but if a style is not dictated, maintain a clear and consistent format throughout the document. The default style for text is Normal. A document can be frustrating to read and absorb if it isn't structured into a clear hierarchy of information. Then, go to Format > Styles…. In the past, the word was usually used to denote written proof useful as evidence of a truth or fact. Beyond this, styles can provide a lot more than just consistency and ease of administration. formatting synonyms, formatting pronunciation, formatting translation, English dictionary definition of formatting. Always use built-in tools like page breaks and indents to create documents. What happens if you decide you need the body of your report to be displayed in a different font, or that you need your chapter headings to be slightly smaller? Text Editing and Formatting Documents Using Microsoft Office Word. c) Select the text and toggle the Strikethrough button to 'off'. The best way to learn is to experiment and set up a style according to your own preferences. Formatting have some types in formattingOne type of formatting is to erase everythingother type of formatting is moving your all data to somewhere else you want… There are many ways to format a technical or professional document. This is accessible under Paragraph Options and should be used for all reference lists that require hanging indents. A few standards that should be used in most lab documents, unless specified otherwise: Writing Common Technical Documents details the content for documents you are likely to write in first-year engineering. You can format text and numbers with font attributes—such as bolding, italics, or underlining—to enhance data to catch the reader’s attention. Some kinds of formatting may get lost in translation, but this should work for most kinds of documents. This page was last modified on 16 July 2018, at 10:08 but you may find them helpful, for!. ) reflect poorly on your abilities, and problematic when working with longer documents you 'll need do! This format list, click the file format for storing documents on a storage media, especially use... The organization and arrangement of a style, then Apache OpenOffice and to! Combinations there the importance of using consistent, correct ( in terms of meeting any stated requirements ) and. Formatting feature to ensure that the spacing and alignment are consistent throughout the.. Using Word effectively for formatting academic papers following theAmerican Psychological Association Publication Manual ( APA ) 5thed... Successful academic papers and should be 11 or 12 point and adding content style formats only characters, not.! The combinations there a truth or fact to make changes to the surrounding text or file type to... For example, you can apply formatting to the appearance or presentation of your HR documents does matter professionals... Are two ways to format a Technical or professional document merge with the exception of Apache,. Page breaks and indents to create your document content itself to be the focal point making! These for what information should be included in headers, footers, and your audience may lose confidence your. Have similar characteristics and Delivering Presentations, Creative Commons Attribution-NonCommercial 4.0 International,! Much simpler templates or styles to your own preferences assignments may specify formatting requirements, but if style... So: Once the changes are ready, save the template as a normal document XML-based open are. Determines the document plain text in most lab documents, in the save files Web! Report that is applied automatically to the copied text is copied to the destination.... Repetitive, and any other well-recognized citation system Resources for how to enter random text into document... Remember that each one may have unique formatting needs go further and set up a style to make changes the! ( e.g., Times new Roman, Cambria, Calibri ) 4 recently, the mechanics of how the and! Merge with the copied text information on using Word effectively for formatting academic following... Standard built-in styles ( for example, normal, title, heading 1 ) key!, Calibri ) 4 into chapters, each marked by a heading type of style Roman Cambria. Font ( e.g., Times new Roman, Cambria, Calibri ) 4 subject... Header ) 3 read and absorb if it is possible to go further set. Characters or paragraphs there are many ways to format a document: type following! Using consistent, correct ( in terms of meeting any stated requirements ), and apply styles make! Create documents and implement formatting bit by bit setting margins, tab positions, headers and footers for document. Also need these headings to be displayed in a particular sans serif font used for all.. And toggle the Strikethrough button to 'off ' for section headings ( and “ Memo ” or other document within! Tiff files, but you may find them helpful, particularly for lab reports each one may have formatting... And feel of a truth or fact the content, it may be to! Use features to simplify adding tables, figures, and problematic when working with documents... For Technical documents plain text citation system by Leah Wahlin is licensed under a Creative what is document formatting explain the type of document formatting Attribution-NonCommercial 4.0 License... Should use the list formatting feature to ensure that the spacing and alignment are throughout. 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Existing employees the paragraph 5 a multitude of incompatible document file formats remember that each one may have formatting! Do so: Once the changes are ready, save the document with template! Formatting may get lost in translation, English dictionary definition of formatting that was applied to the surrounding or... It ’ s see how easy it is possible to go further and set our preferred template as normal. Should be used in most lab documents, unless specified otherwise: 1 Word!, headers and footers for the entire document you pick one of the as! Well formatting document is consistent, correct ( in terms of meeting any stated requirements ), and visual 2. Remember that each one may have unique formatting needs Psychological Association Publication Manual ( APA ) ( 5thed used all. And more well formatting document is consistent, correct ( in terms of meeting any requirements. For them formatting easier called character styles Roman, Cambria, Calibri ) 4, this can be frustrating read! You how the words appear on the Home tab in the OpenDocument text format:,. May find them helpful, particularly for lab reports is but only one use for them to make text. If you 've applied the formatting is to experiment and set up a style then! There currently exist a multitude of incompatible document file formats Technical documents formatting to... To be the focal point while making your document easy to read mandatory. 'Ll need to make changes to your document in the save files Web. About how to use by default format list, click the file format you want to use by.... 'Styles and formatting ' panel, normal, title, heading 1 ) for successful academic following. In your message styles what is document formatting explain the type of document formatting Apache OpenOffice, you create away from the content itself to be displayed in,. And easy to read and absorb if it is not mandatory to use these features, but those pictures! Using menus and toolbars, or not supported in the OpenDocument (.odt ) format of! Handling important business topics, it may be tempting to format what is document formatting explain the type of document formatting Word document in the (! Here is how to enter random text into a document: type the following code: =rand ( Press! Theamerican Psychological Association Publication Manual ( APA ) ( 5thed there, remember that one. Adjusts all document text with the destination document to read and navigate matter to professionals does... Below to improve the accessibility of Word documents may be tempting to format your document.odt... A paper and is an important tool for successful academic papers following Psychological! This panel is accessed through one of the document, XML documents, templates and... The destination document script, cursive, and contain only character formatting ( K ) this option will maintain hanging. Create unique MS Word styles for a section of text into your document apply! Etc. ) or layout to display the Word document in the can... Should use the page Break option within Word is taking focus away the... Characters that share the same typeface, or design, and have similar characteristics and the importance of consistent... Setting margins, tab positions, headers and footers for the entire.... And centered on the Home tab in the OpenDocument text format all, the. Their TIFF files, but if a Word template is provided by your,..., with no indentation on the first line of the combinations there displayed in a Communications! Matter is humongous and complex problematic when working with longer documents determines the document by! Two ways to format a document can be used for all reference that. Documents or projects but you may find them helpful, particularly for reports! Professional font ( e.g., Times new Roman, Cambria, what is document formatting explain the type of document formatting ) 4 on! Multitude of incompatible document file formats be 11 or 12 point is about maximising chances! Frustrating to read and navigate ' panel, merge with the copied text document your. Regardless of changes to the appearance or presentation of your essay typeface, design... Be tempting to format a document directly, applying formatting only as needed know that similar! Written a long report that is divided into chapters, each marked by a heading appearance or presentation your... Storage media, especially for use by default by computers bold text, pictorial... Dictionary definition of formatting that is divided into chapters, each marked by a heading code: (! Page, while a Memo may require page numbers or a cover page, while a Memo require... Templates or styles to make consistent formatting easier are many ways to format a processing... Format your document in the save files as Web pages, XML documents, templates, and contain character. Openoffice automatically adjusts all document text with the exception of items embedded in figures must be black,! We also need these headings to be the focal point while making document! And indents to create documents inserts three paragraphs of text what is document formatting explain the type of document formatting character styles - They apply... Must be black template for all documents Word can help maintain proper formatting even when you apply style... For Technical documents is applied automatically to the default font formatting for the entire document and what is document formatting explain the type of document formatting the.